Minutes of Meeting

 

Copperfield Neighborhood Association

July 6, 2004

 

 

Attendees:   James Wagers, Larry Young, Charlie Gancio, Mark Yates and Susan Potter.

 

Absent:   Laura Marlowe

 

New Business:

 

1. Sherry Quisenberry resigned her position as board member as of 7/5/04, due to her moving to Atlanta.

 

2. The board will review the crime watch program. The individual intended to oversee the program will not be able to fulfill the position. James will work on getting the program started with Carol Martin.

 

3. Setting up a Sam’s Club Card for Copperfield, this corporate account will allow us to get a Tax Exempt status. Charlie Gancio will set up account

 

Financial Reports:

 

·        Central Bank Account as of 7/6/04 is $73,982.08 (un-reconciled)

·        $4900.00 is still due for 2004 CNA dues.

·        $1400.00 is still due for 2003 CNA dues.

·        Susan is answering questions pertaining to the Tax Return.

 

 

Five Year maintenance and improvement plan:

 

2004

 

·        Playground Equipment/Volleyball

·        Repair/replace fencing around playground

·        Outside Bathroom repairs

·        New Doors (front and back) on main floor

2005

 

·        New Carpet and furniture for clubhouse

·        Interior decorating for Clubhouse

·        Kitchen Update

·        New Street signs

·        New Activities sign

 

2006

·        Security for the clubhouse

·        New Roof

·        Guttering

·        Basement remodel

2007

·        Parking Lot/front driveway repaving

·        New Landscaping

-         Front entrance

-         Islands

-         Clubhouse

·        Heating/Cooling replacement

 

Social Activities

 

·        The 4th was a successful event (i.e. volleyball, waterslide races, pool races)

·        The committee needs to better prepare on notifying the community in advance of the activities and how individuals can volunteer.

 

Facilities Committee

 

·        Motion by Mark Yates and 2nd by Susan Potter to accept the following members to the Facilities Committee

 

1.      Theresa Hobson (Treasurer)

2.      Ron Gilbert

3.      Matt Marlowe

4.      Chuck Fowler

 

                                    Motion Passed (4-0)

 

·        Motion by Susan Potter and second by Charlie Gancio to approve no more than $4000.00 to replace the front and back door on the main floor of the clubhouse. Motion passed (4-0)

·        Motion by Mark Yates and second by Charlie Gancio to replace the concrete in the common area (outside the pool area, two estimates are $1500.00). Motion Passed (4-0)

·        Scooter Raffle generated about $75 for the FC committee.

 

Website Update:

 

  1. 400 visit per month
  2. Needs more info to put up on the site

 

 

 

New Business

 

  1. Motion by Charlie Gancio 2nd by Mark Yates to move the directory update to the Job responsibility of Kim Stinnet (Clubhouse Reservation Attendant) Effective 7/6/04    Motion passed (4-0)

 

Adjournment

 

Motion by Susan Potter and second by Charlie Gancio   Motion passed (4-0)