MINUTES OF MEETING
Copperfield Neighborhood Association
February 2/3/04
CALL TO ORDER: 6:15 by James Wagers. The following Board members were present: James Wagers - President, Larry Young - Facilities Chairman, Mark Yates - Property Manager, and Sherry Quisenberry - Facilitator.
Others present include: Susan Potter, Facilities Committee and Kathy Cloin, Social Committee. Also present: Swim Team Board members to include Diana Willis, Jim Pauley, & Jamie Stephens.
MINUTES: January 5, 2004 minutes approved. Motion by Larry Young, second by Sherry Quisenberry. Minutes approved.
FINANCIAL REPORT: Not available for this meeting due to vacant treasurer position. James plans to have one available for next meeting.
ASSOCIATION DUES:
1. Lien process in place. Final notice listed a 1/31 due date.
2. As of 2/3/04, deposited dues totaled $31,246.65.
3. Sandy Nichols resigned from the treasurer position. Susan Potter expressed interest in the treasurer position. She resigned from the Facilities Committee.
a. Sherry Quisenberry made motion to appoint Susan Potter as a member of the Board of Directors. Second by Larry Young. Motion passed.
b. Mark Yates made motion to appoint Susan Potter as interim treasurer. Second by Sherry Quisenberry. James Wagers approved. Motion Passed.
1. Signature cards updated to reflect Susan Potter as interim treasurer.
DIRECTORY/NEW NEIGHBORS: Kathy Cloin reports three new households. Continues to update the directory with distribution of updated versions to be done in August 2004.
OTHER BUSINESS: James Wagers opened the floor for Jim Pauley, President, Swim Team. Discussed the new 2004 swim team coach, the need for swim team storage in the clubhouse basement, and the distribution of flyers for team enrollment to possibly coincide with the pool membership drive. The Swim Team Board will follow up with the CNA Board regarding their need for storage.
MINUTES OF MEETING
2/3/04
Page 2
FACILITIES COMMITTEE:
1. Presented by Susan Potter:
a. Facilities cash balance: $8706.72.
b. Facilities equity balance: $7911.72.
2. Larry Young made motion to accept Lexington Pools as the management company for the 2004 season contingent upon: Lexington Pools’ financial quote, scope of work, and finalized contract. Finalized contract will be reviewed by the Board in its entirety. Second by Sherry Quisenberry. Motion approved.
3. 2004 Pool Membership Drive: Floor opened to John Steinmetz for discussion of ideas to promote awareness of Copperfield pool with surrounding neighborhoods.
a. Discussed putting pool membership and swim team applications on our website.
b. Discussed ways to increase swim team membership.
c. Discussed possible marketing activities and possible demographic canvassing of the neighborhood, etc.
d. John Steinmetz will put marketing information together along with Jeremy Scarbrough of the Facilities Committee and Sherry Quisenberry of the CNA Board. James Wagers will set up a rough time line (possibly the 1st of March?) to develop a marketing plan.
4. Pool policies need to be reviewed with the new pool management company.
SOCIAL COMMITTEE:
1. A successful Super Bowl Party was held in January for the residents.
2. Charlie Gancio discussed possible upcoming events, in particular an NCAA Tournament party.
3. Friday Night Flicks have been successful with the next movie scheduled for 2/13.
PROPERTY MANAGEMENT:
1. Mark Yates presented a proposed 2004 budget. This will be reviewed by Board members and discussed at the March CNA meeting.
2. Sherry Quisenberry made a motion to allow civic groups (example: Girl Scouts) a key to access the basement only for meetings. Mark Yates second. Approved.
3. Drop box ordered for the clubhouse, cost $112.
4. Key box - mounted in clubhouse office.
5. Clubhouse vandalism - Repaired.
6. Entrance signs - Charlie Gancio made a motion to spend up to $300 for a new neighborhood sign and letters. Larry Young second. Approved.
ADJOURNMENT: Motion by Sherry Quisenberry. Second by Larry Young. Adjournment at 9:45 p.m. by James Wagers, President.