January 5, 2004

CALL TO ORDER: 6:15 by James Wagers. The following board members were present: James Wagers-President, Sandy Nichols-Treasurer, Laura Marlowe-Secretary, Larry Young-Facilities Chairman, Mark Yates-Property Manager, Sherry Quisenberry-Board Facilitator. Others present: Jeremy Scarbrough, Carol Martin, Susan Potter, Terri Young, Warren Anderson, Dwayne Stephens and Beth Tibbitts.

MINUTES: December 21, 2003 Minutes amended to correct amount to reimburse James Wagers for holiday decorations. Approved. Motion by Sandy Nichols, Second by Laura Marlowe.

BOARD MEETINGS:

Future meetings to be held the first Tuesday of the month at 6:00 PM at the Clubhouse, starting February 3, 2004.
Agendas for the upcoming meetings will be prepared by James Wagers and distributed to the board two weeks in advance of the meeting.

FINANCIAL REPORT:

Checking & Savings Ending Balances as of December 31, 2003: $47,334.66.

Accounts Receivable as of December 31, 2003-$6,404.86.
Budget for 2004 to be prepared by Sandy Nichols and Mark Yates and e-mailed to the rest of the board by January 20, 2004.
Motion by Sandy Nichols to approve $200.00 per month for Mark Yates to have as petty cash for Property Management upkeep and repairs.

ASSOCIATION DUES:

Motion by Sherry Quisenberry to move the due date for the 2004 Neighborhood Association dues to March 1, 2004. Second by Mark Yates. Approved.
Liens for past due 2003 Association dues will be filed by February 1, 2004.
Motion by Sandy Nichols to write-off $433.34 for past due Association dues that were owed by previous property owners. Second by Larry. Approved.

PROPERTY MANAGEMENT:

Drop Box will be installed by Mark Yates.
New doors installed and drywall repaired in the Clubhouse. Repairs done as a result of the Vandalism in December.
Motion by Sherry Quisenberry to approve the $2,800.00 bid by Matt Marlowe for a custom built entertainment unit to house the new Big Screen TV and accessories. Second by Mark Yates. Approved.
James Wagers and Mark Yates to meet with Dellavale Management Group regarding the Clubhouse Rentals, Security issues and Key disbursements.
James Wagers to continue looking into motion detectors and perimeter lights for improved Security.

FACILITIES COMMITTEE:

Susan Potter submitted the bank balance as: $9,454.77. Accounts Payable as: $1,195.00.
A bid from Sun Recreation is to be reviewed before a decision is to be made on the management of the pool.
Completion date for the Pool Management RFP will be due by next Board Meeting on February 3, 2004.
The Facilities Committee and the CNA Board will review the payment of all utilities to determine which budget they should fall under.

SOCIAL COMMITTEE:

Discussion of upcoming events and Valentines Day party.

WEB SITE:

Beth Tibbitts discussed additions to the website.

ADJOURNMENT: Motion by Sherry Quisenberry, Second by Laura Marlowe, adjourned at 9:05 P.M. by James Wagers, President.