December 21, 2003

CALL TO ORDER: 4:15 by James Wagers. The following board members were present: James Wagers-President, Laura Marlowe-Secretary, Larry Young-Facilities Chairman, Mark Yates-Property Manager. Others present: Jeremy Scarbrough, Carol Martin.

MINUTES: November 24, 2003 Minutes Approved. Motion by Larry Young, Second by Laura Marlowe

FINANCIAL REPORT:

Ending Balance: $28,830.00.

Accounts Receivable-$6,847.22

ASSOCIATION DUES:

Billing for 2004 will go out during the first week of January and be due by February 1, 2004.
Names have been posted on the Website for those neighbors who have not paid their 2003 Association dues. Liens have not been filed yet.

PROPERTY MANAGEMENT:

Drop Box: moving forward.
Key Box: Hanging in the CNA storage closet.
Gathering information on the cost of repairs for the clubhouse due to recent vandalism.
Motion by Mark Yates for approval of a $100 reward for the information on person or people responsible for the clubhouse vandalism. Second by Larry Young. Approved.
Repairs to be done ASAP.
Gathering costs on Entertainment Unit for the Clubhouse to house the Big Screen TV and equipment with locking doors.
Motion by Mark Yates to relieve Dellavalle of their management responsibilities of the Clubhouse and have the Facilities committee to manage until the first of the year or as soon as we can contract with another source. Second by Laura Marlowe. Approved.
Larry Young looking into motion detectors and perimeter lights for improved Security.

FACILITIES COMMITTEE:

Motion by Larry Young to accept the following people to the Facilities Committee: Carol Martin, Susan Potter, Dwayne Stephens, and Jeremy Scarbrough. Second by Mark Yates. Approved.
Still reviewing respondents to the RFP for a Pool Management Contract.

SOCIAL COMMITTEE:

Motion by Laura Marlowe to award $75.00 prize money to the three winners of the Holiday Lights decoration contest for a total of $225.00. Second by Mark Yates. Approved.
Motion by Larry Young to reimburse James Wagers $555.00 and Larry Young $60.00 for holiday lights they purchased for the neighborhood decorations. Second by Mark Yates. Approved.
Meet the Mayor at 7:30 PM on 12/22/03 will be an open forum neighborhood friendly gathering.

WEB SITE:

By-Laws and Deed of Restrictions are now available for review on the website

ADJOURNMENT: motion by Larry Young, second by Laura Marlowe, adjourned at 7:20 P.M. by James Wagers, President.