Minutes of Meeting
Copperfield Neighborhood Association
September 23, 2003
CALL TO ORDER: 5:38 by James Wagers, President. The following board members were present: James Wagers-President, Sandy Nichols-Treasurer, Laura Marlowe-Secretary, Larry Young-Facilities Chairman, Mark Yates-Property Manager, Sherry Quisenberry-Board Facilitator, Charlie Gancio-Social Director; Others present: Susan Potter.
MINUTES: September 15, 2003 Minutes Approved. Motion by Larry Young, Second by Mark Yates.
REVIEW OF MINUTES FROM PAST BOARD: Minutes were read from July 22, 2003 and August 18, 2003.
REVIEW OF INSURANCE POLICIES: James Wagers informed the Board members that the insurance policies were in place with Cambridge. The old Board names have been taken off and the new Board names have been added. Mark Yates requested copies for all the board, James Wagers will make copies to give to the Board members.
REVIEW OF INDIVIDUAL ROLES: Sherry Quisenberry will pick up mail for Facilities P.O. Box & CNA P.O. Box, open and review it then give to Sandy Nichols to sort and handle.
REVIEW OF GOALS:
-Communicate
-Serving the fiduciary responsibilities to the Neighborhood
-Bring added value to the purchased facilities
-Represent the best interests of all members of the CNA
LETTER TO THE NEIGHBORHOOD: Copies of Letter to be mailed out by October 1, 2003 to all residents approved. Motion by Charlie Gancio, second by Larry Young.
WEB SITE: Beth Tibbitts & Dave Weck getting bids from three different vendors.
NEW P.O. BOX: Approved. Motion by Sandy Nichols, second by Mark Yates.
FINANCIAL UPDATE: Sandy Nichols updated and entered financial information into computer. Computerized entries are available from past records as follows: January 12, 1999 to October 12, 2001 and December 31, 2002 to Present. Bank statement is balanced. Current balances: Central Bank-$8,101.75. First Security Bank of Lexington-$41,491.13. Motion by Sandy to purchase checks for the Central Bank Account, second by Mark Yates, approved.
PAST DUE ASSOCIATION FEES: James Wagers, Sandy Nichols, and Susan Potter to continuously review and bill.
SIGNING CARDS FOR CHECK WRITING: James Wagers, Sandy Nichols and Laura Marlowe designated for signatures on Checks. Required signatures are two of the three names.
BUDGETARY PLANS AND PROCEDURES: To be discussed at next meeting.
PROPERTY MANAGEMENT NEEDS: Mark Yates developed list of needs and items to be discussed. Will cover at next meeting.
FACILITIES UPDATE:
NEW PUMP ROOM BEFORE WINTER: Larry Young and Mark Yates to discuss and Board to review at next meeting.
FACILITIES COMMITTEE: To be discussed at next meeting.
FALL FESTIVAL: Charlie Gancio and Mark Yates to discuss and report back.
HOLIDAY PLANS: In progress.
TENNIS COURT NEEDS: Sherry Quisenberry to coordinate.
DIRECTORY AND WELCOMING PERSON: Kathy Cloin volunteered to be the Neighborhood Greeter and publish the Directory.
MEET THE MAYOR: To be discussed at next meeting.
NEWSLETTER: Terri Young volunteered to publish a Copperfield quarterly newsletter.
FRONT SIGN: Donna Bruck will be maintaining the Copperfield Neighborhood news board.
COMPUTER PURCHASE: In progress.
TELEVISION PURCHASE: In progress.
DATE FOR NEXT MEETING: October 14, 2003; 5:30 PM at the Clubhouse.
ADJOURNMENT: 7:08 motion by Larry Young, second by Sandy Nichols, adjourned by James Wagers, President.